Nintex Workflow extends Microsoft SharePoint to provide advanced workflow capabilities via a graphical web based interface embedded within SharePoint.
Automate business processes
You can use workflow to automate complex or tedious business processes. This can help ensure these business processes are handled correctly every time they are executed. By streamlining your business processes not only do you handle your daily work more efficiently but you can also concentrate on the difficult business processes that require extra attention to detail.
Create workflows in hours not days
The requirement of having developers involved in making minor changes to simple workflows is simply not feasible and could essentially cripple a business that is dependent on process automation. The graphical "drag and drop" creation of the Nintex Workflows means you can create or change a workflow in a matter of hours rather than days or weeks. This enables you to focus your time on planning and designing the business process rather than being involved in the intricacies of "how to implement" the process.
See real-time feedback of workflow activities
Workflow can provide instant feedback to the workflow participants through a variety of means. For example, a workflow could send you a message via email, SMS or an instant message through "Office Communication Server". If you participate in a workflow on a regular basis you may also have a dashboard that displays your current workflow tasks. Through dashboards you can visually see who and when colleagues are working on your workflow tasks. These dashboards can also use KPIs to highlight tasks that are running, overdue or may require your immediate attention.
Automate common SharePoint administrative tasks
A number of IT related tasks can be automated quickly and easily. Some common examples are the automation of creating accounts for new employees or the creation of new SharePoint sites. In either case, someone fills out an electronic form and submits the job for approval. Once the form has been approved the workflow could go off and create a new user account or new SharePoint site. This level of automation can ‘free up’ the IT department, which are commonly incorrectly tasked when these processes are handled manually.
Draw it, not code it
Nintex Workflow provides a dramatic shift in the traditional application development paradigm. The ability to empower business users to create and manage their own business processes completely changes the way organisations develop and deploy business applications. Nintex Workflow provides an innovative "Drag & Drop" method of creating workflows. This means you do not need any programming skills to create a workflow. Many people are visually oriented so creating a flowchart to map out the business process is not a new practice. The ability to use the process flow chart to actually execute the workflow is an added advantage.
Have greater visibility into business processes
Workflows can be incorporated with Dashboards to provide users with greater visibility into business processes. This can provide staff with a concise and detailed dashboard that displays the status of their current business processes. These types of dashboards can be surfaced into the relevant user’s My Site. A common mistake made by other legacy workflow systems is to rely heavily on email notifications to communicate the process status to the business users. Email messages are less conducive to effectively communicating the current status of a business process.
Generate rich enterprise-level reporting
Through the use of SharePoint and Excel you can generate rich enterprise-level reporting based on the outcomes of your workflows. This enables you to collect and report on the business processes that are being carried out in your organisation.